03.E.1. Proficiency Tables

The are many variations of assessments that can be created within eDoctrina and many different approaches to grading these assessments. eDoctrina's solution to accommodate for all these variations is a proficiency table. Questions within an assessment are assigned point values, then students earn a score out of the total points on the assessment. This produces a percentage score for each student and it is up to the assessment creator to tell eDoctrina what proficiency level is to be assigned to the earned percentage scores. Grading scales are unique by nature, so linking a proficiency table to an assessment becomes an essential part of creating a quality assessment.

Proficiency Tables have their own section within the assessment editor. Once an assessment has been created and the appropriate point values have been assigned to each question, scroll down the page or click on the "Proficiency Table" quick scroll option in the navigation bar.

  1. The Add Row button should be used when creating a new proficiency table. This option should only be used if the proficiency table will ONLY be used on this assessment. Upon selecting this option, a pop-up window will appear prompting the user to enter some basic information about the level.
    Create Grade Conversion

    • Required Fields: Enter the minimum and maximum percent that will be mapped to the selected level. The level needs to be selected for the available options in the pull-down menu. Once these aspects have been assigned, the minimum requirements have been met to create a proficiency line.

      NOTE: If a desired level does not exist within the options in the pull-down, contact a district administrator at your location to add it. To add levels to the database, please visit our help guide on Result Proficiency Levels
    • Optional Fields:
      • RTI Target: When using the student goal module, setting an RTI Target is essential to identifying when an intervention may be appropriate for a specific student. The RTI Progress Monitoring Report will highlight the RTI target on the report. It is a best practice to indicate only one RTI target per assessment to indicate what the target level should be.
      • Levels 2 through 5: There are some scenarios where multiple levels should be assigned to a specific earned percentage score. If more than one level has been assigned to a specific range of scores, data reports will display all levels separating them by a comma.
      • Score: The score field exists so users can openly define a result level. If entered, data reports will display the entered score. There is no character limitation for this field, but it is recommended to keep the Score concise so the format of the data reports is not jeopardized.

    Most districts will have the 4-level proficiency table available by default and this is shown, as an example, below.
    4 level Grade Table

  2. eDoctrina offers two types of proficiency tables. The default type is the Standard, percent-based, which is the most widely used proficiency table type. Some assessments hold grading schemes that are more advanced and require modified calculations to arrive at the result levels. For more information about this, please visit our help guide on Creating a Two-Dimensional Proficiency Table.

  3. Copy Grade Conversion Table allows users to link an existing proficiency table to the assessment. In many occasions, proficiency tables are standard across a district and will already exist in the district database. If a proficiency table like this is necessary, find it in the pull-down and select it.
    NOTE: If this option is selected and a proficiency table already exists, the selection will overwrite any previously entered lines.

    If there is a proficiency table that will be used on more than one assessment, it is recommended to add it to the available selections by navigating to SETTINGS==>DATABASE SETUP==>ASSESSMENTS==>PROFICIENCY TABLES.
    Navigate to Grade Tables

    For more information on how to add a proficiency table to the district database, please visit our help guide on Creating a Custom Proficiency Table. Once the proficiency table is added to the district database, users across the district can easily link the table to any assessment as well as set it as the default table for their profile. By default, eDoctrina will not automatically link a proficiency table unless it has been set as a default with the user's account. For more information on how to do this, please see our help guide on Customizing Personal Settings.

  4. Generate grade conversion table allows user to quickly enter multiple line s in the proficiency table. Once the button is selected, a pop-up window will appear prompting the user to enter the amount of lines that should be added to the proficiency table.
    Generate grade conversion table

    After the desired amount of lines have been entered, a proficiency table will be added to the assessment by evenly distributing each result level amongst 100%. By default, the result levels will be automatically assigned starting at 0 increasing by one unit for each successive result level.

    Grade Conversion Table

  5. By default, eDoctrina will only display the primary level that has been entered for each respective result level. If more details have been entered, select the Show Hide Attributes button to display attributes related to Levels 2 through 5 and the Score (if applicable). When the additinal attributes are displayed, the proficiency table will look simlar to the following image.

    Show attributes