04.A. eDoctrina® Tips & Tricks:

Answer Sheet Scanning

  1. Please review your answer sheet before you scan them. Be on the look out for extra marks, faded barcodes, etc.

  2. Ensure the answer sheet prints clearly. DO NOT USE answer sheets if the copier’s toner was low and the sheet looks faded; they will not scan properly.

  3. Make sure the four squares in the corners of each sheet printed fully.

  4. Students may cross out mistakes. These questions will need to be checked by a teacher. Directions are found at the top of each answer sheet:

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  1. Eliminate stray marks (doodles, student work, etc.) in any area of the answer sheet.

Bubbling / Scanning problems to watch out for!

Below are examples of 3 different scanning settings that could cause 3 different results.

  • Question 1: Looks good in all three examples because the student filled in the bubble dark. If students fill in bubbles this way, it will work for almost any scanner settings.

  • Question 2: Looks good in all three examples, but not as good as question 1. Notice in the third setting that the bubbled answer is somewhat lighter. This shows the impact of students not filling in the bubble dark enough. This still should be fine with almost any scanning settings.

  • Question 3: Each setting results in a different darkness of the bubble because the student did not fill in the bubble dark enough. In some cases, this could result in incorrect data. Notice for setting 3 that the marked bubble is very light and the system may miss it or actually may select one of the other bubbles as being darker. In this case results could may process as: a, a and another bubble (*), another bubble like c or d, or as blank.

  • Question 4 and 5: The same issues described above for question 3 can occur for questions 4 and 5. Again, there is a vast difference based on scanner settings, which could result in erroneous results.



    • Another source of error is BLANK ANSWERS. When students do not fill in a bubble for an answer, sometimes the system picks up one of the blank bubbles as the darkest bubble and reports this as the answer.

    How to prevent these problems:

    1. Have students answer EVERY question by filling in the bubbles DARK. Regardless of scanner or scanner settings, this will always provide the best results.

    2. If you want to know which questions a student does not have any idea how to answer, add an additional answer choice and instruct students to fill in this answer if they are not sure, INSTEAD OF LEAVING THE QUESTION BLANK.

    3. If you notice frequent problems, have your copier technician contact eDoctrina and we will work with them to optimize settings.

    Checking Scans with Answer Entry

    Open the "Answer Entry" tool to review scanned assessment results. For those users who receive an email when scanning is complete, the link in the email leads here.

    Be on the lookout for incomplete data caused by issues with the answer sheets. These may include unanswered questions, stray marks, printing that is too light or too dark, student "x-outs" (erasures are required), etc.

    Familiarize yourself with the different icons located on the "Answer Entry" screen.




    For more information on using the "Answer Verification" screen, Click Here

    If any assistance is needed after reviewing this guide please feel free to email [email protected]