03.D.3. Assigning Online Assessments

When an online assessment has been created and configured, the next step is to assign the assessment to the student(s) who will be taking the assessment.

There are many options to explore when offering online assessments, so the process of assigning begins when the assessment is being created. Please visit our help guide on Online Assessment Features for more information on the features available within eDoctrina.

There are currently two ways that online assessments can be assigned to students. The first way is from the Teacher Dashboard, which can be found under Quick Links in the eDoctrina menu bar.

Within the Teacher Dashboard, use filters to select the students and assessment to be assigned.
NOTE: Only one assessment can be assigned at a time.

The "Assign students" pop-up window will appear upon clicking the ASSIGN button.

  1. Show Assignment Settings Additional online settings can be set up for specific assignment window for an entire class, or for selected students, rather than in an assessment while assigning an assessment online. In the image below, I have selected three students that need specific settings for their online assessment.

    Default View

    Once the students have been selected, clicking on the "Show assignment settings" button will expand the window to show what types of settings can be set for particular students to give them access to additional features.
    **Please note that outside of the font family and font size options, these features are the same that are available within the assessment, they can just be selected for a specific assignment on this screen.

    Default View

    In section 1 of the above image, notice that a lot of these additional settings say "Default". The default setting is what has been set in the assessment. For example, if the "Scramble Questions" option has been enabled in the assessment, the test is defaulted to scramble questions for all students. If there are certain students that the teacher does not want the questions scrambled for, clicking here and selecting "No" will turn it off for those students only. In section 2 of the above image, a user can enter a range of question numbers, or manually select questions to assign to students. These settings will apply to the date and time range selected after choosing assignment settings.

  2. Assign, Reassign, and Un-Assign: If you are assigning a test to students for the very first time, you would select to Assign the assessment. If a students have already started an assessment and data exists for some questions, selecting Reassign will re-open the test for them and they can pick up where they left off. If you assign an assessment to a student (or students) accidentally, selecting Unassign will remove the test from their dashboard (Please note that if they have started the assessment, their data will still live in the system). NOTE: If a student has already started an assessment and the test is ASSIGNED to them a second time, all pre-existing data for that assessment will be deleted.

  3. Search: The search filter will allow teachers to search the list of students by the student UID, First name, or Last Name. This search query will only search the list of students in this pop-up, which is based off the filters selected on the Teacher Dashboard.

  4. Scope: The scope filter allows the teacher to reduce the list of students displayed to show All students,only students who have already been Assigned, students who have been Assigned and Completed, only students who have Completed the assessment, or just students who are Unassigned.

  5. Checkbox: Select the student(s) to be assigned the online assessment. Select All students by clicking the checkbox in the column header, but remember this list is initially populated based off of the filters selected in the Teacher Dashboard.

  6. Assigned: The icons that exist in the Assigned column carry important information that is integral to understanding the status of students taking the online assessment.
    • Has Answers: If a student has this icon next to their name, it means that the student has already started the assessment and may have some answers already entered. If the student(s) already has answers and needs to revisit the assessment, it is best to "re-assign" the student to preserve the student responses.
    • Assigned!: If the student has this icon next to their name, it means that the student has already been assigned the assessment. If this icon appears and the student claims they could not access the assessment, look to the calendar icon to identify the assigned test window.
    • The status column will display whether the student is In progress or Completed. This column will also provide the teacher the opportunity to Unassign the online assessment if needed.

  7. Test Window: The test window is a required field that determines the time period that students will be able to access the online assessment. It is required to select a start date/time and end date/time whether assigning or reassigning the asssessment.
    Test Window

  8. Notify students per email: Checking this box will send each student an email notifying the student of their newly created assignment. Any student that could not be reached via email due to invalid or missing email addresses will be displayed after utilizing the "Proceed" button.

  9. Proceed: Select Proceed once you have selected all of the appropriate settings and are ready to assign, re-assign, or un-assign an assessment

Assign Students (from the Assessment Homepage)

The second way to assign an online assessment is from the Assessments homepage, which can be accessed by selecting "Setup Assessments" in the Assessments menu in the eDoctrina menu bar.

Navigate to Assessments

Within the Assessments Homepage, use the filters to locate the online assessment in the eDoctrina database, then click the Assign Online Button button to navigate to the Teacher Dashboard screen with the assessment pre-selected.
Assessments Homepage

Auto-Assign an Assessment to Linked Courses (for District Administrators)

The final way to assign an online assessment is to utilize the "Auto Assign to Linked Courses" checkbox. However, it is important to note that this functionality is intended to assign large numbers of students en masse for a common assessment during a common assignment window. The assessment must be linked to the same course(s) as the class(es) that the students are scheduled under for this functionality to operate as intended. Additionally, all students in these classes will be assigned the assessment during the selected testing window(s).

For example, if Mr. Jones and Ms. Smith both teach classes linked to the same Global Studies I course, then both Mr. Jones' and Ms. Smith's students will be assigned the assessment during the same testing window(s). If this result is not desired then it is recommended to use one of the methods detailed above to assign the assessment to the intended students for the intended assignment window(s).

The "Auto Assign to Linked Courses" checkbox can be found under "Additonal Settings" in the Assessment Editor
Once this option is selected the user can use the CUSTOMIZE button to choose the desired date range(s) for the automatic assignment:

Customize Date Ranges

A popup will appear prompting the user to select a date range. A singular date can be selected by clicking on the specific day, or a range of dates can be selected by clicking on the first day and "dragging" to the desired end date:
Customize Date Ranges

After a date or date range is selected another popup will appear prompting the user to select whether the assignment should have a specified access window for students
  1. Select Yes if you wish to specify a timeframe for the selected date or date range. A selection of "No" will allow access durinbg the selected date(s) from 12:00AM-11:59PM for the selected date(s).
  2. A Start/End time will need to be selected here if "Yes" was selected for specification of a timeframe.

After the timeframe has been set the Calendar view will display the dates and times of the assignment:

Customize Date Ranges
NOTE: If you wish to alter any existing timeframes you will need to clear them using the Trash Can icon and redefine the desired date/time ranges.

If any assistance is needed after reviewing this guide please feel free to email help@edoctrina.org