05.A. How to Use Answer Entry/Verification from Teacher Dashboard

Data verification after scanning student answer sheets if often required as it is difficult to predict how students fill in the bubbles on answer sheets. This tool provides teachers the opportunity to take a second look at any questions where a student left an answer blank, selected more than one answer, and/or provide a score for any "Teacher Scored" questions.

The Answer Entry/Verification tool is accessible from the Teacher Dashboard for a particular assessment OR a user can access a place that outlines ALL assessments where student answers need to be verified.

To learn how to verify data using our Answer Verification Screen, click here -->

PART I: Verifying Data for Specific Students

Once a user scans assessment data, chances are that at least one student's bubble sheet will need to have answers verified. There is a way to see if student data is in need of verification.
STEP 1. In the Teacher Dashboard, use "Select students" filters to select the students to be included. Please note that the "Course" and "Class" are the only required selections, while the "Select Student(s)" pull-down will automatically populate with the students enrolled in the selected classes. The "Select Student(s)" option should only be used to select an individual student or group of students.

STEP 2. Manipulate the second row of filters to locate the desired assessment. The list of assessments can be rather extensive and it is often helpful to type the assessment ID, name, or affiliated "tags" in the search bar to easily locate the desired assessment.*

STEP 3. Select the "Class Summary Report" to view the student data that needs to be verified

Teacher Dashboard

*STEP 2 NOTE: Only one assessment can be selected when using this tool.

In selecting the "Class Summary Report", there are a few formatting options to choose from. The students can be sorted by last name, first name, or student ID number. There is also an option to export the report as a CSV, or for data to only be shown where the assessment is linked to the course.

Class Summary

Once the Class Summary Report runs, any students that have data that needs to be verified will have a message under their name, stating: AV_3.jpg

Class Summary

Clicking the blue link will open up the Answer Verification screen for that student alone. Any data in yellow can be verified by the teacher and teacher scored questions can be given point values. Once any data is updated, or a decision is made the keep the data as is, the "Ver" checkbox should be selected to indicate that the data has been verified by the teacher.

Verification

Once the student data has been verified, the Answer Verification screen can be closed and the Class Summary report can be re-run to view if more student data needs to be verified.



CHECK Screen Verification

Data can also be verified using the CHECK screen.

From the Dashboard, once the appropriate students and assessment have been located, click the "Check Student Answers" button to open the "Answer entry/verification" screen.

Select the "CHECK Student Answers" button to open the Answer entry/verification screen for all selected students

Answer Entry

Note: A popup will appear with a key explaining the different colors one might see within their data when verifying.
Color Scheme Help
Click here for more information about the color schemes.

Answer Entry/Verification

Answer Verification

(1) This portion represents all of the data that has been recorded for the selected student(s) and assessment.
(2) This column contains the current percentage of the points earned for each student on the selected assessment. It also serves as a hyperlink to the Individual Student Report. If any changes have been made to student responses, please save and refresh the page to display the most recent percent. Please note that the displayed percentage will not consider any special weighting if it has been applied to the selected assessment. Hover over the percentage to see a quick view on how the percentage is calculated.
Percentage hover


(3) This column will display two different icons (if applicable): Calendar Icon: The computer icon will display if the assessment has been assigned to the student online. Hovering over the icon will display when the student first accessed the assessment and when they finished the assessment.

Start/End

: The camera icon will display if there has been an answer sheet scanned for this student. This is an extremely helpful resource because it allows the teacher to review answer sheets without carrying around a stack of papers. Click on the icon to view the image to the right of the data.
Scanned Image

(a) Bubbles highlighted in GREEN are correct answers.
(b) Bubbles highlighted in RED are incorrect answers.
(c) Bubbles highlighted in BLUE are Teacher Scored answers.

(d) Bubbles highlighted in yellow indicate the student left the question blank or the student selected more than one answer choices for the question (when only one answer is needed)

Note: To adjust or change the answer for a question, all you have to do is click the virtual bubbles on the PDF of the answer sheet and the data will update automatically.


When to Check the VER or EXCL Checkbox

VER CHECKBOX: The verification box will need to be checked ONLY if a teacher has verified they are leaving a yellow (invalid) answer uncorrected for a student. For example, if Johnny left a question blank on the answer sheet it would scan in to eDoctrina as a yellow box on the Answer Entry screen. The teacher would have two options… (1) to conference with the student to get an answer and fix it in Answer Entry or (2) leave the answer as blank because it was the students error. If the teacher chooses option 1, the teacher fixes the mistake and does not worry about the “Ver” box, if the teacher chooses option 2 then they would click the “Ver” checkbox to verify that that they have approved the mistakes on the answer sheet.
EXCL CHECKBOX: The "Excl" checkbox is relevant to students that currently have no data (cells with gray background) for one or more questions. This is a great tool to quickly enter "All Correct" responses or "All Incorrect" responses to avoid having to click on each question individually. If "unchecked" with gray cells still remaining, the teacher will receive the following pop-up message prompting them to decide "What they would like to do for the questions they did not change?"

Leave Unanswered?
NOTE: If any change has been made to a students responses and there are still remaining cells with no data, the "Excl" checkbox will automatically "uncheck".

In regards to the remaining gray boxes, the teacher will have the option to "Leave them as unanswered" or "Assign the correct/incorrect answers to the student". The latter option depends on what is selected in the top-right corner of the screen.
All Correct?

Teacher Scored Questions

The cells with a WHITE background and a "black triangle" in the top right corner indicate that the question is a Teacher Scored question. Clicking on the "black triangle" will open a pop-up window that allows the teacher to view student responses that have been entered online. If applicable, this pop-up window will provide the option to view any scoring guides or rubrics attached to the question, as well as a passage.

Viewing Student Responses

Select the Screen_Shot_2020-08-27_at_9.23.07_AM.png button to view any attached rubrics, scoring guides, or passages.
TITLE

A pop-up will appear containing three tabs to choose from: the scoring guide, rubric or passage:

TITLE

The earned points for the question can be entered by selecting them in the "Answer Points" pull-down. Teacher comments, which have the option to display on the Individual Student Report are entered here.

The answer verification screen is also a great place to enter scores manually. Teachers have the option click the appropriate box and a drop-down menu will display the options available. Click the appropriate response from the drop-down and it will show in the box (which is color-coded).

Answer entry

This page automatically saves, so once you are done working, simply click the 'Close' button in the top right corner of the screen.