Scheduling an observation for a staff member in eDoctrina is basically creating an observation event without entering any data just yet. The scheduling tool allows observers to pick a date and time when an observation is planned. Upon scheduling, staff members can be notified with an email notification. The primary utilty in scheduling an observation is to mark an observer to a specific type of observation, but there is some other utility that is specific to district configuration as scheduling an observation could mean that the staff member will also have access to the observation form while it is still in scheduled state. Generally, if the person conducting the observation makes a change to the scheduled observation event, it will be updated to a more private Draft status where only the observer will have access until it is complete.
Scheduling observations occurs from the Assignments Layout. To schedule an observation, select the button next to the desired teacher's name.
A pop-up will appear prompting the user to select information about the scheduled observation.
When the desired selections have been made, click the button to add the observation to the Calender Layout.
For all scheduled observations, the observer will receive an email notification that will have a subject line that will list the name of the main form and the category/type of observation in a fashion that is very similar to this
[eDoctrina] Observation Scheduled - Teacher Observation - Announced
while the body of the email notification will include the date/time, the entered schedule comment, and the option to add the scheduled event to some external calendar.
Once an observation has been successfully scheduled, the Assignments layout view will update to show a for any staff member that has been assigned a rubric that has minimum requirements.
Also note that upon scheduling an observation, the observation is actually being created in eDoctrina for future use, therefore this scheduled event can also be found on the Observations Layout View or the Calendar Layout view.